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Insurance Broker Services RFP

1. PURPOSE

L.A. Care is issuing this Request for Proposals (“RFP”) to solicit proposals for providing Insurance Broker Services.  

2. Background

Please see the complete version of the RFP which is available as a PDF document on this page under Resources for a summary of L.A. Care’s current insurance profile.  This information is subject to change, and is provided to give bidders a frame of reference for L.A. Care’s insurance needs.

3. SOLICITATION, TERMS AND CONDITIONS

The following terms and conditions apply to the submission of proposals.

3.1 Letter of Intent and W-9

The Letter of Intent (“LOI”) and W-9 form are required prior to submission of an RFP response. The LOI and W-9 must be submitted to L.A. Care Health Plan no later than 5:00pm PST on Monday, May 20, 2019. Please submit the signed LOI and W-9 via e-mail to: 

Attention: Procurement Department
Email Address: RFP@lacare.org

Letter of Intent must contain the following:

  • Name of the vendor, address, and phone number
  • Name, address, phone and fax number, and e-mail address of the person responsible/contact for the RFP response
  • Brief description of the qualifications and experience of the vendor.
  • The LOI may be in the form of an email as well as an attached letter.
  • Attach a copy of your Company’s W-9. The W-9 must be signed within the last 12 months.
     

3.2 Proposal timetable. The timetable for this RFP is as follows:

Activity Date

Release of Request For Proposal

5/13/19

Letter of Intent (LOI), W-9, and Written Questions Due

5/20/19

Questions and Answers Released

5/24/19

RFP Proposals Due by 5:00 pm PDT (No Exceptions)

6/7/19

Semi - Finalist Selections

6/13/19

Semi - Finalist Presentations* 6/18/19 - 46/21/19

Finalist Selected

6/28/19

*NOTE: Please keep the dates June 10 through 14 available on your calendar for potential on-site presentations, if selected as a Semi-finalist.

Preparation and submission of a Proposal by interested Bidders will be at no cost or obligation to L.A. Care. L.A. Care reserves the right to terminate its efforts to contract for said services without obligation. Proposals and other materials submitted will become the property of L.A. Care and will not be returned. Your proposal must not be marked proprietary or confidential. Please note that L.A. Care is subject to the California Public Records Act.

3.3 Submission of proposals. Proposals shall be submitted to L.A. Care, as follows. 

An electronic copy** shall be submitted to:

**NOTE: Please do not email your proposal in a 3rd party secured email requiring separate log-in or sign-in. Please email proposal documents in one or more email attachments (as may be required due to file sizes) directly to RFP@lacare.org.

Each RFP document must be kept as separate documents/files with your RFP response. Do not combine forms/documents into one single pdf.
 

A complete version of the RFP is available as a PDF document under Resources.